We are pleased to inform you of a small but hopefully useful enhancement to the Shared item page in Talis Aspire. The improvement will allow list editors to edit metadata from the Shared item view without having to navigate to back to the list first. This was implemented based on user feedback and this will support our approach to report broken link which is also in progress.
Following user feedback from our New Zealand customers, we have further improved the reporting functionality for the CLNZ submission. This has been achieved by streamlining the ability to identify where works have been copied under fair use (ie. no greater than 3% of the work or edition, or 3 pages of the work or edition). For details of this improvement see CLL New Zealand - Identifying fair use of an item with Talis Aspire
Release Update - 1st Nov 2019
Following user feedback, we have added filters as a mandatory requirement, as it is unlikely that you would wish to Archive or Publish all lists on the tenancy. If no filters are set you will be presented with the message below:
In Talis Aspire when bookmarking sometimes two dates were being pulled across in the metadata, one published date and one copyright notice date. We have put in place tighter rules so that only the published date is used.
Whilst many of you are in the transitional phase of having New List View by default for all lists but only some users with access to New List Edit the following issue had been reported. Once a user who has access to Classic edit ONLY saved an unpublished change it was not obvious from the list that this was the case, with some thinking changes had been lost. We have made this more obvious now that there are unpublished changes whilst in this transitional phase. The 'Edit & Publish' button returns the user to the Classic edit screen. Please note that once you have fully moved across to New List Edit as the default for your tenancy this issue no longer occurs as you will always be in the Edit screen as a List Edit with your unpublished changes visible. Please note that the 'View > As Student' option is always the latest Published view.
From the New List Edit screen you can share an item without needing to go to the 'View > As Student' first. This was actioned following user feedback that this was a useful feature from the Edit screen when discussing items with colleagues and students.
Release Update - 16th August 2019
In New List Edit you can now archive a reading list without needing to refresh the page once you have published it.
In New List Edit we have resolved the issue of the disappearing edit bar when navigating around a list.
Release Update - 12th August 2019
If you are a List Owner in reading lists you will now be able to access the reading list Analytics (Academic Dashboard) from your list in New List View, as you could in Classic.
Release Update - 8th August 2019
In New List Edit we have further improved that Action Bar Navigation by fine-tuning if it highlights the top or bottom action bar as you roll over an item with your cursor.
Release Update - 2nd Aug 2019
Following reports from users that newly bookmarked items were slow to appear in the Add Resource modal on New List Edit, we have improved this so that it refreshes with the latest titles as you click 'Add Resource'.
Release Update - 27th July 2019
When falling back to search using LTI to link a List or Section in the VLE, previously this search was limited to 5 results. This was reported to be causing issues for common search terms and modules with multiple lists. We have increased this to 10 results and recommend that the search used is the list title rather than the module/course or unit code standalone, this should reduce issues faced.
Release Update - 15th July 2019
We have made an improvement to the format of the list URL displayed in browsers for the New List View and Edit, making the browser URL the same format regardless of the view you are in. This is to overcome issues where users share a list URL but the other user doesn't have the same permissions to view the list for instance shared from the New List Edit screen.
The format is: https://rl.talis.com/3/<tenancyshortcode>/lists/95D32FF8-5433-EF19-0CAB-4C37DE20C154.html
Release Update - 11th July 2019
Release Update - 8th July 2019
When clicking 'Add Resource' from New List Edit, the 'Create Manually' link, now takes you to the existing manual bookmark page to either 'Create' or Create and add to list'. Once completed you will return to the list, where if you haven't already added the item you can navigate to the section and use 'Add resource' to position the item from your recent bookmarks.
It had been reported copied section urls from the 'Table of Contents' was only taking the user to the top of the list and losing the section context. This is resolved, so when copying a section link url from the 'Table of Contents' will now navigate to the section within the list for the recipient user.
Release Update - 24th June 2019
We have released the improvement to be able to assign List Owners in New List View and New List Edit. This change will mean that there is no longer any need to navigate back to the Classic List View to carry out this action. As part of this change, we have also simplified the process of also assigning the List Publisher via this route. When you click 'Save with list publisher role' the user will still be notified they are both the List Owner and List Publisher but will not need to accept an invite. We have updated the following article to reflect the change: Assigning a list owner
We have now enabled all users with access to the New List Edit to also be able to use Quick Add in the Add Resource functionality. As a reminder of how this works, here is a short video: Quick Add - Keynote - Talis Education
We have released the following small improvement to optionally choose to hide the DOI Available Online link whilst still retaining the DOI as Metadata. We also took the opportunity to improve the display of the DOI within the expanded item view at the same time, in response to feedback. Details of this change in the following Support Article : DOI Available Online link
Release Update - 23rd May 2019
Improvement (Was unavailable 6th June - 17th June when it was re-released)
We have released the following improvement to Rollover in Talis Aspire Copyright Clearance following feedback that the process could be improved. When a request or queue rolls over with no further actions, it will rollover straight away without requiring user intervention of going into a 'Success' queue to 'Complete rollover'. This was a step you had to take for every successful request prior to this change and there was no way to reverse the rollover at this point so the step added no value. We hope you find the removal of this step simply a time saver!
NOTE If you have already started your rollover and have requests with a 'Success' status you will still need to Complete the Rollover on these requests, this can be done from the Rollover menu. Watch the short video below as a reminder: Success Queue
Release Update - 10th May 2019
Following feedback at Talis Insight and from early beta users, we have improved the Quick Add function in New List Edit to order the editions for a work by published date.
An issue was reported where the Review status on New List View was not being removed when a Review was completed this has now been fixed.
Release Update - 8th May 2019
We have fixed an issue where the 'Source of copy' in the requests report was showing the tenancy name only, this now shows the actual 'Source of copy' reflected accurately. Thank you for bringing the issue to our attention via a support request.
Release Update - 7th May 2019
Talis Aspire Copyright Clearance - This applies to the UK ruleset only. We have released the change, to make the rollover of digitisations more efficient in Talis Aspire Copyright Clearance. We are no longer doing a CLA Check Permissions check at the point of a rollover, you will still have the flexibility to rollover at a time to suit your university. All UK ruleset Talis Aspire Copyright Clearance users will complete this check via the Annual CLA Requirements Checks method as detailed in this article.
The benefits being that this avoids duplication of effort for those that had raised this as feedback last year when we introduced this method as part of the Third Party Technology Provider requirements when using automated reporting. This also highlighted how enabling for all would be more efficient way of carrying out the Check Permissions part of the annual requirements, because...
Dealing with requests by the work, not by individual requests, great for commonly used works and saves time.
Take actions in bulk, one click to withdraw all exclusions, however, you do still have the flexibility to interrogate individual requests.
Built-in search permissions Title based link for helping manually check permissions where there is no identifier
Works will only appear on this report if we get the outcome Excluded or Not Found from the CLA Check Permissions API
We also plan to hold a specific webinar on this report and how it works closer to August, details to follow.
Release Update - 4th May 2019
In new list view the 'Format' field is now visible in the expanded item view, this change was made based on feedback received.
In new list view when a Chapter or Article is created, the 'Part of' metadata divider in the expanded view now details the title of the source Book or Journal, this change was made based on feedback received.
Release Update - 25th April 2019
In new list view if viewing a standalone section that is not embedded you now have the option to 'View list', this was reported as an issue when working with data on section visits in Google Analytics in order to then identify the list the section was from.
In Talis Aspire Copyright Clearance, selecting the newer edition from the request form was causing the screen to be frozen, this has now been resolved so that you can proceed with newer edition selection again.
Release Update - 23rd April 2019
We have released an improvement to the rollover process for Talis Aspire Copyright Clearance (previously referenced as Talis Aspire Digitised Content). If a request has previously been referred due to 'source to be acquired' and the source set manually, when that request is rolled over we continue to check the source, however, if still unable to automatically detect the holdings we carry over the previous decision, removing this repetition. This should result in fewer referrals at rollover.
The following short screencast shows how you can expect this to work from the original request to the rolled over request:
Further changes are planned in this area for rollover, we will be sharing more as they are released.
Release Update - 12th April 2019
Talis Aspire Reading Lists (TARL) - Time periods are now colour coded in New List View, these apply as follows, red when the time period is in the past, green for the current time period and amber for future time periods.
TARL - An issue had been reported with the display of dates in New List View and New List Edit in an ISO format, this is now resolved.
Release Update - 10th April 2019
Talis aspire Readings Lists (TARL) - We have released an improvement to the OpenURL params formed from TARL item metadata to better match with the Link Resolver. Specifically adding rft.btitle for Book titles and rft.jtitle for Journal titles rather than use rft.title which has been deprecated from some Link Resolvers.
TARL - We are now filtering out loc.gov URLs from the web address field for TARL items and bookmarks when found in the Library Catalogue on matching the LCN or ISBN. Note this is for new bookmarks from this point in time and will not update existing items. Using the All list items report you can identify if you have any in existing data and using edit metadata amend those.
Release Update - 26th March 2019
Talis Aspire Reading Lists (TARL) - eBooks also now have an option to link to the OpenURL, however, will default to the web address unless overridden for the majority of users. The exception is that OCLC library catalogue users should expect the default to be the OpenURL as the source of eBook links. We are considering the potential use of this for other use cases.
Release Update - 12th March 2019
Talis Aspire Digitised Content - (Australian Universities Only) We have released an improvement to the CAL census reporting for monitoring. You may remember a little while back that we automatically added DK to any missing metadata field on the report. There was an additional requirement to export PDFs of those scans where this was the case, much like incidental artwork, this is now possible. Please refer to the support article for full details if you are about to start your monitoring period - Completing your Copyright Agency (formerly CAL) audit in Australia
Release Update - 20th February 2019
Talis Aspire Reading Lists (TARL) - We have resolved an issue with the ebook link from Reviews this now lead to the actual web address saved and not break due to encoding issues. This will now help identify genuine broken link errors as part of the review process without needing to check on the actual list view.
Release Update - 14th February 2019
Talis Aspire Reading Lists (TARL) - We are pleased to announce that as part of our bulk actions theme of work you can now do a targeted rollover. Targeted rollover is a new bulk list action that allows you to select subsets or individual lists for rollover, giving greater flexibility in the rollover process. This addresses feedback that time periods can be complex, and the 1:1 approach of the bulk rollover was not suited to all institutions and that flexibility to split the target time period of a group of lists was required.
The bulk rollover process is still available for the rollover model where a single source time period is rolling over to a single target time period, such as whole academic years. This process is detailed in support article - Rollover overview Talis Aspire Reading Lists
Release Update - 13th February 2019
Talis Aspire Digitised Content (TADC) - This notice applies to Australian Universities only and relates to changes in the way the CAL census report is filtered. We have made improvements based on feedback that the way the report was filtered as this was leading to extra work post export to filter further. We have also improved the handling of Anniversary communications. DK (Don't know) export is work in Progress and we will update again when this is also in place. Take a moment to familiarise yourself with the changes ahead of any need to use the report for monitoring purposes - Completing your Copyright Agency (formerly CAL) audit in Australia
Release Update - 11th February 2019
Talis Aspire Reading Lists (TARL) - when requesting to bulk 'Archive' and 'Publish' you will now see a warning message: "This bulk action job cannot be reversed, if you are unsure you have selected the correct lists click Close to cancel this action, check and resubmit."
Happy New Year - What's been happening
You may not have seen much action here in recent weeks, however, we have been busy releasing small fixes and working on some of our big areas of continuous improvements. These include:
List Edit - continuing to respond to feedback from our early beta testers, and planned areas of increased functionality
DCS Integration - Working on the end to end process to submit a request from Talis Aspire into DCS and retrieve course content from DCS into Talis Aspire
MI Dashboard - Pulling together the base data from our data warehouse and working out the best UX in order to display that information affectively.
Plus any bugs and issues that are tenancy specific, we don't tend to add that detail here, choosing to just update those affected via support tickets. We will be sharing updates on our recent changes via the Product Update Webinars - February dates will be shared in the coming days!
Thanks for visiting - Zena Amos Continuous Improvement Product Analyst
Release Update - 10th December 2018
Talis Aspire Reading Lists (TARL) - In New List View we show Editors if they are present and Authors not. If both exist, the Authors will be in the summary and Editors will be in the expanded view.
Talis Aspire Digitised Content (TADC) : We have now fixed the issue with whitespace being saved in values entered on the request form, this could have prevented exact vault matching on identifiers.
Release Update - 30th November 2018
Talis Aspire Reading Lists (TARL) - We have released a change so that availability in new list view has an improved display. Holding statements now wrap and reposition based on the screen size, so text will no longer overlap on smaller screens or spill off the page on mobile devices.
Release Update - 22nd November 2018
Talis Aspire Reading Lists (TARL) - Profile screen in Talis Aspire Reading Lists no longer asks for ‘Main Discipline’, this was based on feedback, that it didn’t cover enough variation or localisation on subjects. As it wasn’t mandatory, no meaningful trends could be gleamed from the data available so we decided this was no longer adding value and have therefore removed.
Release Update - 21st November 2018
Talis Aspire Reading Reading (TARL) - Following user feedback we have changed search terminology in our Reports from 'Contains' to 'Contains exact' which is more reflective of the results the search will yield.
TARL - We now use a centralised Book Jacket service rather than the feed from chosen Bookstores in Reviews following a recent Bookstore API integration failing to provide results and causing issue with access and performance in reviews.
Release Update - 19th November 2018
Talis Aspire Reading Lists (TARL) - You can now view Review History from the edit menu on new list view and new list edit.
Talis Aspire Digitised Content (TADC) - For CAL census reporting, incomplete fields now automatically populate with DK, we are also looking to see how this can also trigger an export of associated PDFs in line with audit requirements similar to how Incidental Artwork exports currently.
Release Update - 15th November 2018
Talis Aspire Reading Lists (TARL) - We have now made the ability to Bulk Publish an action available from the All Lists report, for full details on how this works please refer to knowledge article - Bulk list actions
TARL - We have improved access to the real time student numbers on a review. A while back we identified that it wasn't obvious that the student numbers that were shown on the item view within reviews where cached at the point the review was requested, and that only the View Breakdown provided real time figures. So at the time took the decision to remove those cached student numbers and instead display the link to the View Breakdown modal. We have now been able to reinstate This List and All Lists data on the item view of the review to facilitate an 'at a glance' check whilst the View breakdown will give the detail on the actual lists, importances, time period and resource type. Also as part of this improvement we have now enabled student numbers to be surfaced where there isn't a common identifier such as an LCN, ISBN or DOI these use the resource ID that is generated at the point of bookmarking.
Talis Aspire Reading Lists (TARL) - We are making progress on the review and publish workflows in new list edit, as a result, we have been able to release the ability to request a review and navigate to an open review from the new list view edit menu. Ability to access the review is permission based, see What is a role and what is a permission. As we continue to progress to fully support the review and publish workflows, updates will be given via our normal Product Update communication channels.
Release Update - 2nd November 2018
Talis Aspire Reading Lists (TARL) - We have taken the step to add direct access to our support documentation in Talis Aspire Reading Lists (TARL) for Reviews. On the bottom right corner of any screen within Reviews you will see the Help button. Click it to search through relevant support articles or raise a request direct in from Reviews. This is the start of how we can improve onboarding of new users, and we hope to share more of integrations like this over time.
Release Update - 1st November 2018
Talis Aspire Reading Lists (TARL) - We have released the ability to add, edit and change hierarchy association and student numbers on the new list view. This is located in the 'Edit' menu of the new list view. The functionality here is in parity to Classic list view, so the same permissions to make changes or access the modal will apply. For further details on how this feature works see the updated article: Hierarchy and student numbers
Release Update - 25th October 2018
Talis Aspire Reading Lists (TARL): We have made improvements on how you manage list privacy within your institution. There may be a number of reasons you may wish to make lists in your tenancy Private, for example, to identify unique users in Learning Analytics data. Changing to Private lists forces login in order to see the private lists and therefore via a unique identifier the user can be identified as new or returning. Likewise, you may have some lists you wish to remain Public for various reasons, for example to link through to course guidance for prospective students as indicative lists. This article List Privacy will guide you through how you can make some or all of your lists Private, with the flexibility of making some lists Public and vice versa.
Release Update - 24th October 2018
Talis Aspire Digitised Content (TADC) - We have taken the step to add direct access to our support documentation in Talis Aspire Digitised Content (TADC). On the bottom right corner of any screen within TADC you will see the Help button. Click it to search through relevant support articles or raise a request direct in from TADC. This replaces the Help pages that had become outdated as we have improved TADC in recent months. This is the start of how we can improve onboarding of new users, and we hope to share more of integrations like this over time.
Talis Aspire Reading Lists (TARL) - We have addressed a reported issue in regards to the display of digital copy weblinks in new list view. Previously if there was a digital copy weblink on the Chapter/Article tab of a bookmark and a digital copy weblink on the Book /Journal, only the Chapter/Article digital copy weblink would display in the availability section on new list view. Now all digital copy weblinks are displayed regardless of their position on the bookmark.
Release Update - 28th September 2018
Talis Aspire Reading Lists (TARL) - You can now edit the top Institution node in your tenancy, this will enable you to amend following a rename or rebrand of the institution. Click Browse hierarchy, if you have the Edit nodes permission on one or your roles you can select Edit and change the name and description. For those that have Browse hierarchy hidden from the home page, can add ?browse to the home page url to access the page directly.
TARL - Following feedback on bulk action permissions, we have now made a further adjustment to the roles and permissions so that View reports doesn't give automatic access to carry out Bulk Actions, such as Bulk Archive. We are enabling a permission on the System admin role called Perform bulk actions, please note this will take us a short while to enable on each tenancy but will be carried out as soon as possible. We have updated the following article to reflect this change: What is a role and what is a permission
Release update - 20th September 2018
Talis Aspire Reading Lists (TARL) - We have released a few changes to navigate between the New List View and Classic List view following feedback on the terminology. This change has been reflected in the article: Switching an individual list to a new list view
TARL - We have improved the availability display in the new list view so that when holdings cannot be displayed, but the item has a Local Control Number. We now display 'Library' as the location and a button to 'Check Availability' taking the user to the catalogue or Discovery service as configured for the tenancy.
Release update - 18th September 2018
Talis Aspire Reading Lists (TARL) - We have released a fix today that means draft lists in the new list view can now be added to 'My Lists', previously this didn't complete.
Release update - 14th September 2018
Talis Aspire Reading Lists (TARL) - We have made a change to the Beta button behaviour in New List View. Following feedback that for many students the new list view is the only list view that has been or will be available to students, having the Beta button is not necessary and could be confusing to new users. So if your tenancy is fully switched across to new list view by default, students will not see the Beta button. Academics and Library staff who have a role, whether that be List Creator or Publisher, will still see the Beta button whilst we have some features in development that require switching back to Classic at this time.
Release update - 5th September 2018
Talis Aspire Reading Lists (TARL) - We now support Welsh language in New list view, with a language switcher available in the header of TARL if you have language options switched on. If you want students to have access to Welsh language options please raise a support case and we can switch this on for your tenancy.
Release update - 31st August 2018
Talis Aspire Reading Lists (TARL) - We have resolved an issue where the default licence wasn't appearing on a list in New List View unless set by the List Publisher, and also allowed for a licence to be removed altogether from a list but adding a 'None' options for lists where the List Owner doesn't want a list to be covered in this way. The permission to control this at list level is Assign Licence as described in What is a role and what is a permission? and can be added to any role in your tenancy.
Release update - 22nd August 2018
Improvement - Talis Aspire Reading Lists (TARL) - Until now, Universities have only been able to archive lists from expired time periods while carrying out their rollover. We have now added this facility to the All Lists report, allowing libraries the flexibility to select lists for archiving at a time of their choosing. More information about this new feature can be found in this article. If you would like this enabled for your tenancy, please raise a support case. Following feedback raised in the Product Update Webinar we will be adjusting the permissions so that Bulk Actions are not available with just the View Reports permission. When we release this further change we will enable for all with the permission added to the System Admin role by default, and tenancy preferences on widening this to other roles can be enabled.
Release update - 17th August 2018
Talis Aspire Digitised Content (TADC) - We have improved the date filtering on the CLNZ Census report so that you can choose to filter 'With end dates' as a date range (existing behaviour) or filter by 'Time period'or 'Exact dates', catering for all reporting preferences following a consultation with CLNZ tenancies, for further guidance see - Copyright Licensing Limited (CLL) census reporting in New Zealand
TADC - We have refreshed the usability of filters on reports with TADC, ensuring consistency across their common features.
Release Update - 14th August 2018
Talis Aspire Digitisted Content - We have resolved an issue where digitisations attached to draft lists were being shown as deleted and flagged during rollover. So when a request is rolled over it will now look to see if the item is on a draft list as well as published and only a real deleted item will be flagged.
Talis Aspire Reading Lists - We have resolved an issue in the new list view where every item that had an ISBN was showing a bookstore message even if no bookstore was enabled for the tenancy. If you don't have a bookstore configured this message will no longer appear.
Find other formats/editions option now only shows for relevant resource types in the new list view.
Talis Aspire Reading Lists - When viewing a list the tenancy default Copyright Licence statement now shows on the list in the new list view.
Release update - 24th July 2018
Talis Aspire Digitised Content (TADC) - Note these improvements only affects UK tenancies opted into automated report as part of the CLA and Talis Third Party Technology Provider (TPTP) Agreement. We are required to check all live requests for Excluded and Not Found responses from the CLA Check Permissions API within a 5 working day window from the 1st August. August 2018 is the first year we will be running this check.
The outcome of the report will help you ensure all live requests are adhering to the CLA HEI licence and help identify requests that should no longer be visible to students or allow you to check if they are not automatically found in the CLA Check Permissions response by the identifier. Further details - Annual CLA Requirements Checks - TPTP
Release update - 20th July 2018
Talis Aspire Reading Lists (TARL) - You may now notice that there have been some changes in the Student numbers section of reviews. We now present the View breakdown link as a View live breakdown link, so it is clear these are the most recent figures across all lists containing that resource. We have also made a further change, so that when you open the View live breakdown modal the current list is in bold for clarity. We have removed the This List and All Lists student numbers from the Reviews screen, based on user feedback and support queries raised. These figures were cached at the point the review was requested to aid the alerts, with the View breakdown being the source of the latest figures not immediately obvious before the changes made. We hope this small change makes this area more useful, we can still alert on the student numbers changes for this list and all lists, but now you will use the View live breakdown to see the latest figures. The following article has been updated to reflect the changes - How do alerts in reviews work?
Release update - 17th July 2018
Talis Aspire Digitised Content (TADC) - We have now fixed an issue where TADC items requiring manual links would not work with the New List View 'Share item' link, only the Classic List view item link. This has now been resolved so the New List View 'Share item' link can be added to the TADC requests where manual linking is required.
Release update - 6th July 2018
Talis Aspire Reading Lists (TARL) - We have updated the citation style for MHRA from modern-language-association-with-url to modern-language-association-7th-edition-with-url for all tenants using this style within their chosen citation styles.
Release update - 29th June 2018
Talis Aspire Reading Lists (TARL) - We have increased the size of the View Breakdown for Student numbers and Importances in Reviews to reduce scrolling to see all information on smaller screens.
Talis Aspire Digitised Content (TADC) - We have fixed an issue where for Australian universities with divisibility behaviour that is not 'copy limit per course', the replacement request get rejected as a duplicate of the original request. This now correctly ignores the request being replaced in it's workflow and does not reject.
Release update - 26th June 2018
Talis Aspire Reading Lists (TARL) - We fixed a route in the Publish workflow that was asking List Publishers to complete Student Numbers on the Request Review modal that didn't then update the actual student numbers for the list. We have now removed that point of entry and signpost to the Hierarchy and Student Numbers edit option.
Release update - 25th June 2018
Talis Aspire Reading Lists (TARL) - We have now improved the behaviour in Reviews when importances are changed are part of a review of processes. Now the old importance will show as an additional importance in the filter and overtime new reviews requested will sit within the newer importance categories.
Release update - 19th June 2018
Talis Aspire Digitised Content (TADC) - You can now change the requester of a digitisation request as part of the edit request functionality, we have updated this article to reflect this improvement: Edit request - Talis Aspire Digitised Content
TADC - We had a reported bug where non System Admins couldn't change student numbers, this has now been resolved to open this edit functionality to all TADC users.
Release update - 18th June 2018
Talis Aspire Reading Lists (TARL) - We have fixed an issue where users couldn't access the Homepage Message edit facility from the new list view when accessing the Admin Menu, despite having the permission amongst their held roles. Users should now be able to follow this route without needing to go via the Home page first.
Release update - 15th June 2018
Talis Aspire Reading Lists (TARL) - We have fixed a reported issue concerning filters in the All List Items report. The filters were treating each other as OR rather than AND, so this has been corrected so multiple filters work with each other to narrow results rather than exclude where both are present.
Release update - 12th June 2018
Talis Aspire Digitised Content (TADC) - Following a issues reported last week where students were being directed to create a TADC Profile when viewing embedded scans, we fixed the logic so that this will no longer occur in those circumstances.
Release update - 8th June 2018
Talis Aspire Reading Lists (TARL) - You are now able to relink reading list sections using via LTI, when using the new list view by default.
Release update - 4th June 2018
Talis Aspire Reading Lists (TARL) - We now support WAMProxy in new list view and have updated those that this applies to, so when view online resources off campus and the proxy is not included in the web address link the students should still navigate via the proxy route in the new list view.
Release update - 31st May 2018
Talis Aspire Reading Lists (TARL) - We have fixed a bug in the new list view, so that scoped List Publishers can invite other users to be List Publishers on their list, previously this was only working for tenancy wide list publishers.
Release update - 29th May 2018
We have now enabled the feature to export a PDF - Bibliography from the new list view
We have improved the application of a citation style in new list view so that each entry is treated as a standalone resource when in the order of the list structure. Applying citation style fully across all resources including ordering when exported as a bibliography.
Talis Aspire Reading Lists (TARL) - Previously if you archived lists at the point of rollover and a list had an active review, it would leave the list in Reviews without being able to move that review into a completed/archived state. Now when a reading list with and active review is archived at rollover the review also is set to archived. We are investigating a solution to address existing reviews in this state, and will update as that progresses.
Talis Aspire Digitised Content (TADC) - We have resolved the issue with temporary loss of digitisation, this was due to a recent fix to standardise Talis Aspire Reading List timestamps to UTC to improve reporting accuracy as they were a mixture of GMT and BST. A result was a glitch in the system time for TADC embedded digitisations. Note Timezones data in TADC is unaffected by this change.
Release update - 13th April 2018
Talis Aspire Reading Lists (TARL) - We have released a change to the All List items report export, you can now view the following data:
Talis Aspire Digitised Content (TADC) Request ID
TADC Request Status
TADC Bundle ID
Edition (we are currently regenerating the data for this field and will be enabled early next week)
Has Container (which is the ID of the Section or List the item is within)
Release update - 9th April 2018
Talis Aspire Reading Lists (TARL) - We have removed behaviour from the action to add a part element to a resource such as add a chapter to a book using the 'Has part...' field. Previously this would auto-populate the title field with for example Chapter of Study Skills Handbook. As the display of chapters has been improved in the new list view this extra step is no longer necessary. We are looking at correcting legacy data as a further improvement to this in the coming weeks. The following support article has been updated to reflect this change - Advanced Bookmarking - Book chapters
Release update - 6th April 2018
Talis Aspire Reading Lists (TARL) - We have introduced new two fields into the export of the All User Profile report - SAML User ID and Talis Global User ID. The SAML User ID will allow you to do cross matching against data in your university systems. The Talis Global User ID is the identifier that is given to a user when they access a Talis product.
Release update - 3rd April 2018
Talis Aspire Reading Lists (TARL) - We have fixed an issue in the new list view. When a list had been rolled over but the new list deleted the message to say 'There is a draft version of this list' was still appearing when viewing a list. This has been fixed and the message only appears when there is a new draft version.
Release update - 29th March 2018
Talis Aspire Digitised Content (TADC) - We introduced a change to make the Needed by date on the TADC request form blank and mandatory by default to encourage better planning by academics and fairer workflows to action the requests, back in October 2017. This did not suit all, so following feedback, we have made the mandatory aspect optional. If this change did not suit your university workflows you can now switch this off within the Admin settings of TADC. Details in the following articles: Settings in Talis Aspire Digitised Content and Request Form - Talis Aspire Digitised Content
Talis Aspire Reading Lists (TARL) - We have introduced three new filters on the All List items report which should make it easier to search for and report on specific works, Title, ISBN-10 and ISBN-13.
Release update - 28th March 2018
Talis Aspire Reading Lists (TARL) - We have introduced two new filters in the All lists with bulk actions report. These filters will allow you to filter by a Last Published date range, this will allow you to see how many lists are published at key times, such as monitoring list updates post rollover in preparation for the new academic year.
TARL - In Reviews and Quick Add, when viewing available editions, we can now recognise and display if the format is an Ebook, where this data is available. This should improve the relevance of the editions you can view within this data.
Talis Aspire Digitised Content (TADC) - There was a mismatch in the number of rows exports from the Excel version of the Requests report and the CSV export, this has now been resolved and both versions are now exporting the same number of rows and same data within.
Release update - 20th March 2018
Talis Aspire Reading Lists (TARL)- New List View now displays list status messages for reviews, indicating if a list has a review requested. If the user has the View reviews data permission you can also access the review from the status message.
Talis Aspire Digitised Content (TADC) - We have fixed an issue with the scrolling of a TADC scan on an Android device.
Release update - 12th March 2018
Talis Aspire Reading Lists (TARL)- New List View now displays list status messages for rollover, indicating if a list has a newer version following a rollover so the academic doesn't edit the older version in error.
Talis Aspire Digitised Content (TADC) - We fixed behaviour where the vault was matching to copies with the same Chapter title but a difference in page range, this now refers to Copy Pending.
Release update - 7th March 2018
Talis Aspire Reading Lists - New List View now displays list status messages for time periods, indicating if a time period is in the past or future.
Release update - 6th March 2018
Talis Aspire Reading Lists (TARL) - We have addressed an issue where setting/changing the time period of a list from the new list view was appearing not to make the change to the list. The value stored was not in the expected format, we have addressed this and resaved the time periods for affected lists. There is no action required for users time period values are now appearing correctly.
Talis Aspire Digitised Content (TADC) - We have addressed an issue where the 'Needed by' date of a TADC request could be set in the past. The 'Needed by' date can now only be today's date or later or and not earlier than the 'Start date'.
Release update - 5th March 2018
Talis Aspire Digitised Content (TADC) - We have now fixed an error where when the requester selected a newer edition a TADC request, this was creating a new request rather than updating the original request submitted, resulting in two requests for the same item. This has now been resolved and simply updates the original request details.
Release update - 2nd March 2018
Talis Aspire Digitised Content (TADC) - We have now released a fix for a further ISBN identification issue. As you may be aware TADC uses two sources of data combined, Nielsen Book Data (NBD) and XISBN to identify a work and verify the editions, rather than continuing on XISBN data, and then catalogue data. It failed the request when a match wasn't found in NDB. This is now fixed so any request attempts that resulted in 'Error code: HTTP-500 Details: Undefined variable: isbn', please retry these requests.
Release update - 1st March 2018
Talis Aspire Digitised Content (TADC) - We have resolved a couple of issues we were having with invalid ISBNs when searching for works and editions:
Some titles contain ISBNs, we now only match the ISBN data itself example title - Studyguide for Textbook of Medical Physiology by Guyton, ISBN 9780721602400
We now ignore some ISBNs as the status of the edition is, 01 Cancelled, 02 Forthcoming, 03 Postponed indefinitely, therefore not available at the time of the request.
TADC - Copy Request was retaining the link to the original reading list item in error which was not the purpose of the development, this has now been fixed so when using Copy Request you can now link to another Reading List item.
Release update - 27th February 2018
Talis Aspire Reading Lists (TARL) - When bookmarking from Primo using the disambiguate functionality in TARL, some DOIs were returning incorrect book resources, we have tightened the validation around the lookup in the Library catalogue so this is now resolved.
TARL - We have improved the Open URL we use to look up a resource in your link resolver. We no longer pass the rft.date parameter in the Open URL when the resource type is a Journal. Some link resolvers did not ignore dates for Journals, so we now exclude it from the Open URL parameters even if included in the item metadata. This change only applies to Journals.
Release update - 23rd February 2018
Talis Aspire Reading Lists (TARL) - We have released an improvement for the new List View when rendering long lists, which in turn will give a better user experience for List Edit. This has improved the performance times as a student navigates around the list and items on a long list.
Release update - 22nd February 2018
Talis Aspire Digitised Content (TADC) - We have made an improvement to the British Library API integration in TADC. As matching is not exact if the identifier (ISBN/ISSN) is not found, with some reports of High Matches returning unrelated items. We have made an improvement by adding an intermediate screen for you to confirm the right resource has been matched before placing an order, see updated article for details - British Library integration - Matching
Release update - 20th February 2018
Talis Aspire Digitised Content (TADC) - We have released a fix following a report that a course Name wasn't updating using the Edit course details functionality. This was due to the course name containing apostrophes, this will no longer present an error following this release.
Talis Aspire Reading Lists (TARL) - We had investigated an issue where lookups to Crossref for bookmarks with a DOI were failing to populate the metadata when the Type returned from crossref was a Database. We have fixed this behaviour by continuing to populate the bookmark and the user selects an appropriate resource type.
Release update - 19th February 2018
Talis Aspire Digitised Content (TADC) - We had recently resolved issues where the digitisations weren't becoming LIVE in accordance to the Timezone setting in TADC. Following reports that there still seemed to be an issue, we investigated further. The digitisations were LIVE or EXPIRED at the correct time based on the Timezone setting within TADC on the request itself. The player that shows the bundle was still deferring to UTC Timezone setting, we have now resolved this issue and the player adheres to local timezone settings.
Release update - 15th February 2018
Talis Aspire Reading Lists (TARL) - We have added Resource type(s) to the 'Student no.:' - 'View Breakdown' screen within Reviews as a consultancy request from London School of Economics. It was felt others may find this a useful addition so has been enabled for all tenancies.
Talis Aspire Digitised Content (TADC) - We have fixed an issue where invalid ISBNs were causing new digitisation requests to error. TADC now ignores the invalid ISBN and continues to submit the request.
Release update - 14th February 2018
Talis Aspire Digitised Content (TADC) with further details in the support articles:
Replace Request - To replace a live request, whilst withdrawing the original and retaining links to the item in Talis Aspire Reading Lists, for corrections to data that require a further copyright and copy limit check - Replace request - Talis Aspire Digitised Content
Release update - 31st January 2018
Talis Aspire Reading Lists (TARL) - We have fixed an issue where if a hierarchy node was edited and contained a JACS code the JACS code was being lost.
Talis Aspire Reading Lists (TARL) - New List View - we have fixed an issue where '&' were not encoding correctly in section views of the list.
Release update - 25th January 2018
Talis Aspire Reading Lists (TARL) - We have recently fixed an issue with booking from Primo where users that have the disambiguation function enabled after creating the bookmark weren't redirected directly back to the resource. This was due to an encoding issue with the redirect URL, this has now been resolved. If you have a Primo instance and want to know more about the disambiguation functionality, it is discussed in this Webinar (at 30mins in)
Release update - 22nd January 2018
Talis Aspire Reading Lists (TARL) - All Lists with bulk actions report, currently available only to universities that have the new list view enabled. Giving the universities the ability to rollout the list view in bulk to a filtered set of lists. For full details of the change please see support article: Switching list view with All Lists with bulk actions report
Talis Aspire Digitised Content (TADC) - There was a workflow issue in when requests were referred for serials coverage undetermined, that meant that requests were stuck in a loop. For any affected requests please retry this action now this has been resolved.
Release update - 8th January 2018
Talis Aspire Reading Lists (TARL) - We have fixed an issue where ISBNs with hyphens were not being cleaned up for Metadata Refresh, these now are being cleaned up when we carry out the lookup on the z39.50 as part of this background job.
TARL - Node names within quotation marks could not be deleted this has now been fixed so you no longer need to manually edit the node name first.
Release update - 21st December 2017
Talis Aspire Reading Lists (TARL) - Within Reviews clicking on 'View later editions' can cause an error modal to pop up for the user if the library catalogue is not responding. Instead of we are unable to get a response or get an error response from the library catalogue we are displaying a ? in the 'In Library' column.
Release update - 20th December 2017
Talis Aspire Digitised Content (TADC) - We identified that if a university had already purchased a Copyright Fee-pay copy from the British Library and a subsequent request was made for the exact same book section or article it was referring as Source to be acquired. We have improved this behaviour so BL Fee Pay copies are checked earlier in the worklog so they can be identified as owned.
TADC (Australian Universities only) - To address feedback received from the TADC users in Australia, we have implemented the following option in order for Universities to have increased flexibility providing digitally copied content to students. The option 'Copy limit per course' sits alongside the previously available options for divisibility. If 'Copy limit per course' is selected this allows the institution to apply the copy limit to individual courses, enabling the additional use of a work in other courses within the institution.
The implementation of the option is at the discretion and control of each individual university and has therefore not been set as the default option. The University's current divisibility behaviour option will be in place until a change is made by a University-based Administrator for TADC.
Whilst Talis has discussed this option with Universities Australia, we would remind all customers that the responsibility for ensuring compliance with copyright law remains with the customer and Talis does not provide a warranty of compliance. For full details of the change please see support article: Divisibility behaviour options - (Australian Universities Only)
We have also made the change to update the coversheet notice to read
This material has been reproduced and communicated to you by or on behalf of Monash University in accordance with section 113P of the Copyright Act 1968 (Act).
The material in this communication may be subject to copyright under the Act. Any further reproduction or communication of this material by you may be the subject of copyright protection under the Act.
Do not remove this notice
This will apply to all new requests from today. We will then be working to update existing live requests over the coming days with the new coversheet notice. This is a background job and requires each bundle to be repacked with the new coversheet.
Release update - 11th December 2017
We have introduced an improvement to Talis Aspire Digitised Content (TADC) to allow the updating of course details for all requests for an individual course including Live requests. This will allow the updating of the Course Name, Course Code and Student Numbers. See article Edit course details for further information and screenshots of the changes.
Also in TADC we have released the following improvement. There are edge cases in TADC where you may want to override the source of a scan or the format the copy was taken from. You can now do this in TADC at the scan upload point. Making this change will enable you to accurately report the source and format as required for some Reproduction Rights Organisation reports and audit information. See article Overriding Source and format for further information
Release update - 30th November 2017
Within Talis Aspire Digitised Content (TADC) and Talis Aspire Reading Lists (TARL) we have been incrementally releasing changes to support the improvement to be able to request a digitisation from a list that is attached and taught across multiple courses. This final change concludes this key area of development and removes the notice from within TARL that prevented a request being raised in this scenario. For details of this improvement and the specific areas that have changed please do review the information in this support article: Request digitisations - One list multiple courses
As part of this release, we have also fixed two workflow issues around student numbers that were preventing actions being taken:
You can now request a review for a list without student numbers set.
You can now set and edit student numbers on a list when creating or editing a list without needing the permission 'Attach list to node' on a tenancy wide role.
Release update - 23rd November 2017
We have released an improvement to the Talis Aspire Digitised Content Request (TADC) Form - Needed by date field
We had received feedback that the needed by date in TADC was not providing the information users had hoped as the requesters were skipping the completion of the field leaving it to default to the start date of the scan. Once a time period had begun then this date was in the past.
We have made the following improvements:
Added guidance text - When is this resource needed?
Made the 'Needed by' field mandatory
Changed the calendar function to pick the date so that it now default's to today's date or the course start date if this is in the future
We have also updated the text on the link in TADC requests that takes you back to the reading list, previously this said View in Campus Edition and now reads View in reading list.
When bookmarking in Talis Aspire Reading Lists we have fixed an issue where we are pulling volume information from MARC record fields 440$a and 490$a incorrectly, we will now only list volume information from MARC record fields 440$v or 490$v.
Release update - 21st November 2017
Talis Aspire Reading Lists (TARL) - We have updated all Crossref DOI links from http://dx.doi.org to the newer format https://doi.org
Release update - 20th November 2017
Talis Aspire Reading Lists (TARL) - We have made a change to the behaviour of hierarchy data and associated student numbers.
This improvement is to support:
- Applying list student numbers from hierarchy data level
- Multiple module improvements in Talis Aspire Digitised Content
Talis Aspire Digitised Content (TADC): On the 7th November we updated you to advise we had made an improvement to the TADC request form regarding the workflow of the form and error notifications as you progress with a request We have made a further improvement following user feedback to add the page range fields into a book chapter request so these can be completed if known at that point but a mandatory field so that if unknown you can still progress the request. All the recent changes are documented in this article: Talis Aspire Digitised Content - Request Form
Release update - 13th November 2017
Talis Aspire Digitised Content (TADC) - if you have a new request that has the same details as another request in TADC you can now copy that request directly within the back end of TADC. This opens up the request form and allows you to amend any details and add the new course details.
Talis Aspire Digitised Content - All digitisations will now expire at midnight and show the time it expired in your own local timezone.
Talis Aspire Reading Lists - when in the Reviews area of Talis Aspire, the width of the filter boxes has been adjusted so the dropdowns show the full line of text, this is particularly important for the "Assigned to" drop down.
Release update - 9th November 2017
Talis Aspire Digitised Content (TADC) - We have released an improvement that allows TADC users to assign requests to other users not just themselves, this will mean greater process management for many universities. This works for from the all requests screen and from within an individual request. Thanks to University of Reading for co-funding this development.
Release update - 7th November 2017
Talis Aspire Digitised Content (TADC): On the 30th October we updated you to advise we had made an improvement to the TADC request form regarding the handling of reference pages. We have made a further improvement to simplify the workflow and errors notification within the request form. All the recent changes are documented in this article: Talis Aspire Digitised Content - Request Form
TADC: We have contacted all TADC users to advise a switch from solely using XISBN to a combined data stream including Nielsen Book Data, please do respond to the support case raised on your behalf to ask further questions or to confirm your decision to switch. This will improve the edition data we are able to surface in TADC in order for checks for additional editions in use and to better identify if newer additions are available in line with your custom preferences.
TADC: We have fixed an issue where when making a request for a digitisation of a book contained Volume information, the request was incorrectly recognised as a journal request.
TADC: We have fixed an issue where uploads replacing a previous scan was not immediately showing in the item view or bundle, these replaced pdfs show immediately after the pdf is uploaded if the start date has been reached in both the bundle and Talis Aspire Reading Lists item view.
Release update - 27th October 2017
Talis Aspire Reading Lists - when exporting the CSV file from the 'All Reviews Report' the URL for the list is now exported in the data.
Release update - 30th October 2017
Talis Aspire Digitised Content: (TADC) On the 19th October we updated you to advise we had made an improvement to the TADC request form. We have made a further improvement to change the display of the Notes tab within the request. We listened to feedback on the Notes tab, previously this was a separate tab and often users were adding in the actual page numbers of the main digitisation section and not its intended use which is for additional pages that are referenced in the main section of text. Please see this article for more details and screenshots of the change.
TADC: We have fixed an issue where when rejected requests made were further referred by the requester, but added a reason in Talis Aspire Reading Lists requests, caused data on the request to be incomplete and the request inaccessible. We have now fixed the cause of this issue, though please do report any remaining requests that are inaccessible to Talis Support where we can fix.
Talis Aspire Reading Lists (TARL): We found an issue where using ISBN or LCN lookup to edit a resource for ALMA Primo customers, TARL was not doing a lookup for ebooks additionally in the UResolver. This behaviour differed from a newly created bookmark where this lookup was already happening. The two routes now both additionally lookup data in the UResolver.
Release update - 17th October 2017
Talis Aspire Reading Lists/Digitsed Content: We have fixed an issue whereby Students were unable to navigate to and view Talis Aspire Digitised Content requests from the reading list which is embedded via LTI, when their IDP has an x-frame-option restricting login via an iframe. These are now linked to the "top frame' allowing students to navigate away and not lose where they were.
Talis Aspire Reading Lists : previously when bookmarking the option to use the resource types of: 'Legal Case Document' and 'Legal Document' were not present in the drop down box, they are now there and can be used.
Release update - 20th October 2017
Talis Aspire Reading Lists - we have released a fix so that two reviews can no longer be raised on one list preventing the list from being published.
Release update - 19th October 2017
Talis Aspire Digitised Content - Previously, the options for Book Chapter, Book Section and Article appeared in tabs across the top of the screen. The options will now appear in a drop-down menu, making it clearer what resource type you are digitising from. Please see this article for more details and screenshots of the change.
Release update - 16th October 2017
Talis Aspire Digitised Content - when requesting a digitisation if the reading list is linked to multiple modules you can now add that detail to the request itself, and this information is carried through to Talis Aspire Digitised Content for reporting purposes.
Release update - 16th October 2017
Talis Aspire Digitised Content - we have made an improvement so that if an item has been deleted off a reading list when you come to roll over the request, it will be marked as no longer on a list so you can make the decision to withdraw the request.
Talis Aspire Reading Lists - when completing a review the resource types for the Legal resources will now show in the reviews screen.
Talis Aspire Digitised Content - when a user logs into the system the wording in the email no longer refers to 'rejecting' the user.
Release update - 13th October 2017
Talis Aspire Reading Lists - we have resolved an issue with the 'Preview' button not appearing beside reading list items when viewing the item in the Welsh language.
Release update - 3rd October 2017
Talis Aspire Digitised Content - ISBN's that include an 'x' or 'X' are both now recognised when ran against your Library Catalogue to correctly identify if you have an item in stock.
Talis Aspire Digitised Content - We have streamlined some of the terminology used in the dictionary messages. In particular, REQUESTER_NAME & COURSE_DESCRIPTION are now applied consistently.
Talis Aspire Digitised Content- we have amended the default wording for the dictionary message linked to: 'Copy limit exceeded', this is in preparation for being able to attach digitisations to multiple modules.
Release update - 26th September 2017
Talis Aspire Digitised Content - duplicate digitisations from the same module were not being recognised as duplicate if the code was entered once in lower case and another entry in upper case. This has now been fixed so ABC123 will be recognised as a duplicate of abc123.
Release update - 18th September 2017
Talis Aspire Digitised Content (TADC) now expires all requests at midnight in the Universities time zone, rather than at 2am UTC.
Talis Aspire Digitised Content (TADC) now pulls through all the ISSN's from the request itself to populate the TADC reports with.
Release update - 28th September 2017
Improvement - The Talis Aspire Reading Lists LTI Tool has been updated to support relinking of lists where a link has been selected in error.
In some learning systems, a link can be created to a list or a section of a list, but the learning system does not allow you to delete the link and start over. This would mean that you were stuck with a link that you didn’t want.
Talis have today released an additional workflow to the Talis Aspire Reading Lists LTI Tool to allow people who hold an instructor role to relink a list from the learning system should they need to.
A new banner message will appear to instructors at the very top of the list giving them the option to relink the list or section to a newly chosen list or section.
Here is a video to demonstrate this in improvement in action:
Within the reviews area or Talis Aspire Reading Lists we have made an improvement following customer feedback. For each item within a review, you will now see a field that says 'Date Added'. This will help workflow when existing lists are going through the new interface for the first time. Allowing the reviewer to focus on additions since the last review, due to all items showing as 'New' the first time they are viewed in the new interface.
Release update - 5th September 2017
Talis Aspire Digitised Content (TADC) - There have been instances in the system whereby a 'double click' has resulted in duplicate jobs being requested, common areas are pre-clearing a set of requests during rollover, rollover and uploading a PDF. We have changed the functionality so that the system will only allow one click, this will reduce the errors you may have been seeing.
Release update - 1st September 2017
We have improved rollover in Talis Aspire Digitised Content (TADC) to enable universities who choose not to rollover in Talis Aspire Reading Lists (TARL) to rollover and link requests back to existing lists. Alongside some validation improvements to help identify date discrepancies and double rollovers. Please see article : Improvements to Talis Aspire Digitised Content Rollover (Sept 2017) for details.
Release update - 1st September 2017
Talis Aspire Reading Lists (TARL) - we have made a fix so that if you have the 'open in a new window' enabled on your tenancy, all the outward linking links will now take you to a new window. Before the "Access eBook" button was not opening in a new window.
Release update - 30th August 2017
Talis Aspire Reading Lists (TARL) - We have fixed an issue where empty lists being sent for review were resulting in an error message. The process has now been changed so that empty lists can be sent for review without being seen as an error.
TARL - Some items when pushed through to reviews were being wrongly grouped together, this was as a result of the items having no ISBN at the time of bookmarking and the field contained an 'x'. We have changed the process so that once an item is updated with the new ISBN they will no longer be grouped.
TARL - We have fixed an issue where reviews that had been requested were not being updated in TARL and causing the review to no longer start. We have improved the 'messaging' between the two platforms so both will update.
Release update - 29th August 2017
Talis Aspire Reading Lists (TARL) - We have fixed an issue when sorting your My Lists in TARL, if you were sorting your lists by 'Last Updated' this sorted every list in the queue but if you sorted by 'Title' and then 'Last Updated' this was only ordering those items on the first screen instead of all lists. This has been fixed so you can now sort by 'Title' and then 'Last Updated' and the sorting will be applied to all lists rather than just those on the page at the time.
Release update - 25th August 2017
Talis Aspire Reading Lists (TARL) - We have improved our handling of holdings for Aleph customers, where we don't have a shelfmark. We still display the holdings but leave the shelfmark for that line blank, previously this would fail to display any holdings.
Release update - 9th August 2017
Talis Aspire Reading Lists (TARL) - We had reports that DOI lookups to Crossref were not returning the full expected metadata, we re-mapped the data we were getting so this should now be working as expected.
Release update - 4th August 2017
Talis Aspire Digitised Content (TADC) - We improved the security around the method to activate or reject a new user in TADC, forcing the administrator to log in and access the 'Admin" area and follow the instructions on the 'Users' page. This is instead of a direct link which with the added security was broken and gave a poor user experience as a result.
Release update - 3rd August 2017
Talis Aspire Digitised Content (TADC) - We released two fixes that were affecting rollover of digitised content.
The apply to all requests check box was not retaining filters of the first 25 requests selected, this has been corrected and immediate issues resolved for customers affected.
The edit details facility when using 'Edit and Pre-clear' to rollover was not retaining original details forcing users to re-enter all, this was corrected and immediate issues resolved for customers affected.
Release update - 28th July 2017 (edited 7th August)
Talis Aspire Digitised Content (TADC) - CLA - CCC Electronic rights works. The release we made on the 6th June referred all items under the CCC Electronic rights works, this included any title that were found to be US published. This resulted in many requests being referred that may have previously been accepted. We have now received further guidance from the CLA, allowing us to remove the manual check for those without special restrictions in line with the current behaviour of the CLA Check Permissions API. This means that, if the API does not return a special restriction about the item TADC will accept the request but display a warning if it is a US Published work. If the API has shown there are special restrictions these will still be referred.
Release update - 26th July 2017
Talis Aspire Digitised Content (TADC) - the option to view referred requests from the TADC homepage was not working and did not take you to the requests. This has now been fixed and you can access your referred requests from the homepage again.
Release update - 19th July 2017
Talis Aspire Reading Lists (TARL) All List Items report - In summary, we have been able to identify that this issue is isolated to items that were removed from lists by deleting the whole section the item belonged to. Only sections removed before August 2015 are affected. When a list is rolled over, any items in previously removed sections are automatically deleted. We can also confirm that for most of the institutions affected by this issue, only a small handful of current reading lists are impacted. However, we have identified twelve universities where more lists are affected. We have already started the process of applying the fix to correct the data. We need to work through one customer at a time and are starting with the twelve most affected institutions first. We expect to complete the process for all customers within the next fortnight, with some already completed. If your data has been significantly affected, a member of the Talis Services team will be in touch individually to confirm this and that the fix has been applied. In the meantime, if you have any questions, please raise a support ticket.
Following a user report for TARL, we investigated and fixed an issue where the homepage message highlighting option 'Yellow highlighting, good for warning messages' did not work as it was just appearing grey. This is now working as expected.
Release update - 11th July 2017
Users had reported that when using Talis Aspire Digitised Content rollover they were experiencing a high number of Duplicate Requests, this was tracked down to the Pre-clear only route when no dates were entered. We released a fix to the process and also amended all affected requests. Please note Edit and Pre-clear routes and Pre-clear only where dates had been entered were unaffected by this issue.
Release update - 3rd July 2017
Talis Aspire Digitised Content (TADC) wasn't displaying worklog events in the local timezone, this has now been fixed.
In TADC the Courses report page had developed a bug that was preventing the report from displaying, this was fixed and the Courses report is now displaying as intended.
In Talis Aspire Reading Lists (TARL) when a user invited a List Owner whose profile was private the List Owner is encouraged to change to a public profile, the link provided in the instructions on how to do this was broken, this has now been corrected.
Release update - 29th June 2017
With Talis Aspire Digitised Content if an Article request had an array of ISSNs, for example, 1064-2684/1527-937, this was causing the link resolver look up in some circumstances to fail and the request to error, we have now corrected this behaviour to use the first ISSN for the look up when presented in this way.
Release update - 27th June 2017
Within Talis Aspire Digitised Content we have now updated the request process so that it sends the section author, as well as the book author when both are available in the request detail from Talis Aspire Reading Lists.
Release update - 23rd June 2017
Within Talis Aspire Reading List we had identified a misleading message following a user report, the message suggested that if you changed a time period on a draft list that the list would be published as a result. This was not the case and the message has been removed.
Release update - 22nd June 2017
Talis Aspire Digitised Content (TADC) - When trying to raise a digitisation request some users were getting an "Undefined offset" error. This happened when you were trying to raise a request with multiple page ranges, where one of the page ranges is a single page (eg. '1-2,3-3'). We have now fixed this issue and all requests are going through now with the single page ranges being accepted.
TADC - 'When using the Amend page ranges' button (for CLA tenancies) we were looking for a start and end page for each item, for some requests there was not an end page which resulted in the single page appearing numerous times. We have changed the setup so that partial page ranges can be included.
Release update - 14th June 2017
Talis Aspire Digitised Content (TADC) - Following customer reports that link resolvers were falsely identifying electronic copies as titles matched where titles were very common, for example, Social Psychology. In order to ensure we look at all editions in this check, we are unable to search by the identifier, such as the ISBN. We have improved the matching by ensuring the Creator or Editor is always included in that search.
Release update - 6th June 2017
Talis Aspire Reading Lists (TARL) - Lists were displaying a message saying this list relates to a time period that ended on <date> as the start of the end date, we have fixed this to only appear at the end of the time period end date.
Talis Aspire Digitised Content (TADC) - we have fixed an issue with dates expiring on digitisations before the end of the UK day and stopping the scan being viewed. All digitisations now expire at 3am UTC.
TADC - When users were being asked to confirm a vault copy, this was triggering a download of the PDF, rather than displaying to view in the browser. We have corrected this behaviour so it only displays in the browser.
Release update - 6th June 2017
Talis Aspire Digitised Content (TADC) - If you have enabled the functionality to allow an academic to upload their own copy of the scan into TADC, the academic will have now have to enter the page numbers before the scan can be accepted.
TADC - The CLA advises that if a title is clearly published in the USA, licensees should use Check Permissions in conjunction with the list of International Mandating Publishers (IMPs) on their International Territories page. If it is published in the USA and the publisher does not appear on the list of IMPs, then it is a CCC Electronic Rights work. We have made some changes to TADC to reflect this advice. More details
Release update - 19th May 2017
If you have already started looking at your Copyright Licensing Agency (CLA) - Digital Record Form for UK universities within Talis Aspire Digitised Content (TADC). This year you may have noticed some scans appearing that were included in last year's report. We have now changed this so the report only shows scans for the current year.
Release update - 19th May 2017
Some Talis Aspire Digitised Content requests were generating "invalid" errors, this was due to the interpretation of some ISSN values. This has been fixed and all ISSN's should be recognised.
Release update - 19th May 2017
If you are a user of Talis Aspire Digitised Content and use the CAL as your copyright licence agency you will be pleased to know that the CAL report now includes withdrawn items.
Release update - 19th May 2017
You may have noticed that when some invites were being accepted they were giving you dates in the future rather than the actual date. This was currently a Known Defect but has now been fixed and released across all tenancies.
Release update - 8th May 2017
We have made some changes to the CLA Digital Record Form for those continuing to report manually this year. The changes have been made to reflect the most recent specification of the CLA (DRF) which can be found on the CLA's Higher Education Licence Documents page(https://cla.co.uk/higher-education-licence-docs). The Talis Aspire Digitised Content (TADC) changes allow you to indicate which reporting group your university is in. It also populates the report with the relevant text indicating whether you are submitting new digitisations only or a full report
We have fixed the display of the TADC reports, as these were being limited to 25 requests in the web view of the TADC reports.
Release update - 2nd May 2017
We have made a few small tweaks to the Vault Matching in Talis Aspire Digitised Content, for details please view the Vault Matching article.
Release update - 20th April 2017
Talis Aspire Digitised Content - Request identification and edition checking We have decided to remove the TADC dependency on xISBN. We are doing so in two phases: Demarcating the xISBN request identification step from the rest of the copyright checks Introducing a new data source as an alternative to xISBN. This information covers the first phase with follow-up work planned shortly to address the second phase. Talis Aspire Digitised Content - Request identification and edition checking
Release update - 12th April 2017
Reviews export option - For those using Reviews 2.0 when you are reviewing a list you will now see an option to export the data, this includes the outcome of the item and the library and student notes. See this article for more detail.
Release update - 10th April 2017
All Reviews report - We have released the new All Reviews report, this will allow you to report on the status of the reviews in your tenancy and how long a review takes to complete. This will be turned on as we move people over to the new reviews interface.
Release update - 23rd March 2017
Following customer feedback we have added a new editable field to the Dictionary in Talis Aspire Digitised Content. The message is sent to the academic when an item is withdrawn by the library. You can customise this under Settings - Dictionary
Release update - 17th March 2017
Following examples from customers and discussions with the Copyright Licensing Agency (CLA), we have made some improvements to Talis Aspire Digitised Content (TADC) to ensure that the reason for an outcome is clearly communicated to a user so that any perceived disparities between actual results of the CLA Check Permissions API and the TADC concierge result are clearly explained - Changes to Talis Aspire Digitised Content - Concierge Results
Release update - 7th March 2017
Following customer feedback we have made an improvement to the the Concierge within Talis Aspire Digitised Content (TADC) so that even when the CLA approves a request, you may have full permission from another source, an example being that the Academic is the author or rights holder and wishes to use the full work. For more details please see: Alternative Copyright Source
Release update - 21st February 2017
We have now improved Quick Add so it directly links held items to the catalogue and displays availability, previously this was only linked following a book metadata refresh.
When adding or editing page numbers in the edit metadata screen we have now corrected the display to show Page start and Page end in a logical order, previously defaulted to alphabetic display.
Release update - 6th February 2017
We have released a change that should fix the behaviour you were seeing when links were reverting to DOI when editing bookmarks preferred Online Resource link. This was actually fixed as part of a larger piece of work.
Customers can now choose which link is preferred when there are multiple link types in an Article. You can choose from Web Address, DOI and Open URL, in any order. For example, if you want web addresses to be preferred and never DOIs, then a preference order of "Web Address, Open URL" can be configured. The default order is DOI, Web Address and Open URL. Would you like us to set a specific order? Please raise a support request
Release update - 19th January 2017
During a rollover, it is possible to select that lists in the old time period can be archived. Where those lists are under review, it causes problems if someone tries to access a review for an archived list. Archived lists are now treated like deleted lists in the review area i.e. they will be indicated as (Archived) against the list name in the reviews area and the review will no longer be accessible.
Release update - 18th January 2017
We recently released a change to the rollover process to exclude published lists undergoing review from the rollover process. After feedback from customers and further review from us, we have decided to reverse this change as a number of customers may have a significant number of lists under review when performing their rollover and would cause additional effort in the workflow.
Release update - 17th January 2017
We made a fix to an issue that was causing the UResolver lookup to Alma to fail because the institution code was not capitalised.
Release update - 16th January 2016
The action buttons on the rollover queue pages were affecting all queues and not the specific queue selected. This has been fixed.
When a list is removed from a hierarchy node on the Hierarchy node page, it previously advised that the node would be deleted. We have fixed this so that the correct message will now be displayed.
Release update - 12th January 2017
We added some additional information to the CLNZ reports for our New Zealand customers. The main and out of print (OOP) sheets in the report now include columns which will indicate where an override has occurred and the override comment, where a request has been manually overridden or where the OOP override has been used despite the availability of a later edition
We fixed an issue which was preventing comments and outcomes being set on the last review item in a filtered set in Reviews 2.0
Release update - 11th January 2017
We fixed a bug we introduced which was stopping the "Assign to me" option from appearing on the Assign action in Reviews 2.0
Release update - 5th January 2017
We made some improvements to Reviews 2.0 to help you get back to where you were in a review. It will now not only remember your position in a review but also any filters you have set. The filter set takes precedence though i.e. if you were looking at an item within a filter set which then falls out of the filter set because you've made changes to the item, it will return you the the 1st item in the filter set and not the item you just changed. Reviews 2.0 will remember your position and filters even if you leave a review and come back later
Release update - 4th January 2017
It is now possible to filter a review by the presence of library or student notes.
Release update - 3rd January 2017
Happy New Year everyone! We've started 2017 off by releasing some improvements to Reviews 2.0
We've resolved an issue which meant that chapters did not alert correctly for later editions in the left-hand column of a review. This is now resolved and you can now see alerts when a chapter belongs to a book that has a later edition
Release update - 19th December 2016
We made an improvement to the rollover process to exclude published lists undergoing review from the rollover process. This prevents an issue we encountered which was allowing lists in review to be archived as part of the rollover process
We fixed an issue which intermittently caused an error when adding a review outcome
Release update - 16th December 2016
Talis Aspire Reading Lists now supports Koha catalogue and can display holdings and availability.
Release update - 14th December 2016
When multiple reviews are assigned to a user, the view will now update immediately to reflect this
Release update - 12th December 2016
Alma & Primo bookmarking: We have made an improvement to how we bookmark from Primo for Alma users. This was specifically to address the issue preventing the population of the eBook URL for community records which did not have the URL in the 856 field which is our primary mechanism doing this. We have improved the Primo bookmarking process to using uResolver to extract the very same openURL link provided within Primo. This is in addition to first checking for an 856 for all records.
Distinction in Reviews 2.0 alerts: We've made some improvements to how alerts are displayed. We fixed some reported issues and have introduced a new alert type (indicated with a question mark in a grey pill) to identify lists and items we know have previously been reviewed in the old reviews area, but for which we are unable to determine whether there have been any changes. We are unable to determine changes because we are unable to provide difference reporting the first time a list is seen in Reviews 2.0.
This new alert makes it clearer when a review is definitely a new review, when a review definitely has some changes and when the system cannot tell.
Release update - 9th December 20016
We fixed an issue that causes any action attempt, where the action has already been performed in reviews due to multiple tabs being open from causing errors. e.g. if there were two tabs open for the same review and it was completed in one tab and then you subsequently tried to complete it in the 2nd tab, this would previously cause an error.
Release update - 7th December 2016
We fixed an issue that was causing list reviews to get stuck in "Started" status despite being "Completed" in Reviews 2.0
We fixed an issue that caused an error when trying to push a list review to Reviews 2.0 where the list had been deleted prior to the review being pushed to Reviews 2.0
Release update - 6th December 2016
We fixed an issue that generated an error where an attempt was made to submit for review a list which had already been deleted. This typically happens where a list is open in multiple tabs in which a review can be requested in one and the list deleted in the other. We have fixed this so it recognises the 1st action and does not generate an error.
Release update - 5th December 2016
Force review workflow option - we have made an improvement to this workflow option. Both "Publish" and "Request review" options are available but on publish, a review request is sent to the library unless the user has the "View reviews data" permission, in which case, it doesn't force review. This means a review request is not created every time someone from the library publishes a list but only when an academic publishes a list.
We fixed an issue that causes any action attempt, where the action has already been performed in reviews due to multiple tabs being open from causing errors. e.g. if there were two tabs open for the same review and it was completed in one tab and then you subsequently tried to complete it in the 2nd tab, this would previously cause an error.
We fixed an issue which was preventing the status of a review being updated to the rest of Reading Lists.
Release update - 2nd December 2016
We've been working on further improvements and fixes to enable us to bring Reviews 2.0 out of beta. Fixes
You will now be returned to the correct item and position in the single list review page after you have edited a list item from the review.
Chapters will now be correctly filtered when trying to determine whether the book is available in the catalogue or not.
Release update - 29th November 2016
We made an improvement to display the comments and outcomes for all instances of an item as the default in Reviews 2.0. You can still select the "This list" tab if you want to view comments and outcomes from this list only.
Release update - 25th November 2016
We have been working on some elements to bring Reviews 2.0 out of beta. Whilst not yet available to customers, we have been working on and released functionality allowing the lists to be sent directly to Reviews 2.0 when an academic requests a review. This means that the processing of the list occurs at this point rather than when the library wants to work on the list.
We fixed an issue preventing edits made to a list from being updated to the list review, for those reviews in requested state.
Release update - 22nd November 2016
We have been working on some elements to bring Reviews 2.0 out of beta. Whilst not yet available to customers, we have been working on and released the ability for the Reviews 2.0 area to support the requested state.
We fixed an issue that meant that it was possible to raise more than one review request through multiple clicks on the request review button. This is no longer possible.
Release update - 17th November 2016
We improved the display of user names so that they are displayed exactly as entered in order to stop the incorrect capitalisation of some names.
Release update - 15th November 2016
We fixed an issue causing an error when trying to enter a comment or an outcome on an item which has been removed on the same review, in a different tab.
Release update - 11th November 2016
General improvements to how users are handled in Reviews 2.0
We fixed an issue which was causing updates made to a list from being processed in an existing review
We have pointed the hierarchy data format link in the hierarchy update page to point at the support page
Release update - 8th November 2016
We fixed an issue that was causing login problems for some users in Reviews 2.0
Release update - 4th November 2016
Following discussion with the University of Auckland and CLNZ, we removed the limitation preventing the Out of Print (OOP) workflow option from appearing from digitisation requests on which a later edition has been detected. The option will now always appear on all requests which have exceeded the copy limit
We made some improvements to support the changes to the Capita LDS availability service
We fixed an issue which was causing users to be logged out of Reviews 2.0 after exactly 1 hour regardless of whether they were active or inactive.
Release update - 20th October 2016
We made some improvements to the process that allows us to migrate historic review comments when migrating a tenancy to use Reviews 2.0. This is one of the improvements that will enable us to continue the migration process for customers waiting to move over to Reviews 2.0
We made some performance improvements to how we process queries in TADC. This should result in a general performance improvement in TADC.
We fixed an issue that was causing the incidental artwork option to intermittently disappear for our Australian TADC users.
Release update - 19th October 2016
We fixed an issue which was preventing the digitisation request form from appearing when the "Request digitisation" button was clicked on an item with multiple ISBNs
Release update - 17th October 2016
Improvements We have been doing some performance improvements to allow us to enable historic comment migrations in Reviews 2.0 for those customers who have not yet had their comments migrated. We made the first of a few improvements in this area.
Release update - 13th October 2016
Fixes We fixed the following in Talis Aspire Digitised Content:
Where British Library orders are available for download, we have changed the settings in our call to the British Library API, so that users will now be notified with the download link by email.
We fixed the link resolver link on the request form when users are notified of existing electronic versions so that they are directed to the correct results page on the link resolver
Release update -11th October 20016
Fixes We fixed the following in the Reviews 2.0 area:
Display both eBook link and digitisation status: both of these things will now appear when both are present, previously it would only display the digitisation request.
Student numbers modal size: we've improved this so that it will expand to the size of the content
Release update - 7th October 2016
We released a fix to reporting in the CLL report which was not calculating the amount copied where the page ranges are in roman numerals
Release update - 5th October 2016
New features We have now completed the final elements of the support for the CLNZ licence in TADC. The outstanding elements were to support the capture of the transactional copy licence and out of print workflows and the subsequent reporting requirements.
In earlier releases, we introduced support for the capture for both the transactional copy licence and out of print options by introducing options to capture this when a request exceeds the copy limit and these workflows occur outside of TADC.
They appear as options in the “Copyright obtained” menu. Selecting either of the options will also require the entry of the relevant reference number which will have been provided by CLNZ as part of your workflow. The only instance where the out of print option is not available is when TADC has detected that there is a later edition, as it is stated in the licence that this will be rejected by CLNZ.
Each workflow is reported in a separate tab of the report of the audit report according to the specification agreed between the University of Auckland and CLNZ. These tabs contain exactly the same information about the requests as the main tab, with the addition of a column which will be populated with the reference number.
We appreciate that you have been managing these workflows and recording them outside of TADC. If you can provide us with a CSV file with the following 3 columns, in the following sequence and format, we can update the requests in TADC for you and ensure that those historic requests can be reflected in your reporting.
TADC Request Number
Transactional licence reference number
Out of print reference number
Each row should either have column 1 and 2 populated OR column 1 and 3 populated depending on which type of request it is. All 3 columns cannot be populated. Please submit a support ticket with a request to do this and a CSV or spreadsheet file with the requests you would like amended.
List bibliography export - we have solved the issue that was stripping out spaces from the reading list bibliography PDF export.
Release update - 3rd October 2016
Transactional copying reporting for CLL ruleset:Following on from our recent release to enable our TADC customers in New Zealand to indicate when they have done transactional copying for digitisations over the copy limit, any such digitisations are reported in a separate "Transactional copying" tab of the CLL audit report.
Out of print workflow for CLL ruleset:Our TADC customers in New Zealand are now able to indicate when they have used the out of print workflow for digitisations over the copy limit.
Release update - 30th September 2016
Availability for items without an ISBN in Reviews 2.0:where a tenancy had no acquisitions supplier enabled, there was an issue preventing the display of availability for items without ISBNs. This has been resolved and availability for such items is now visible.
Release update - 29th September 2016
We fixed an issue that was generating an error if an incorrect URL was entered for a review in Reviews 2.0. The system will now redirect you to the All Reviews page if it detects an invalid review instead of generating an error
Release Update - 27th September 2016
Support for Web Bridge resolver:Talis Aspire Digitised Content is now integrated with the Web Bridge link resolver. Customers with this resolver are now able to successfully process digitisation requests for journal articles.
Transactional copying for CLL ruleset:Our TADC customers in New Zealand are now able to indicate when they have done transactional copying for digitisations over the copy limit
Release Update - 23rd September 2016
Becoming a list owner adds list to "My Lists" area: We made an improvement which now adds a list to a user's "My List" area when they are assigned as the list owner.
Release update - 19th September 2016
Fixes We fixed an issue that was causing the date fields in the digitisation form to remain editable, despite the "protect dates" option being set. This is resolved and dates are protected again
Release update - 13th September 2016
We made an improvement to the worklog display for CLA customers using Talis Aspire Digitised Content. When we check permissions with the the CLA TitleSearch API, the identifier (i.e. ISBN or ISSN) is now displayed against the response received. This is useful when there are multiple identifiers (e.g. ISBNs or ISSNs) on a request which generate different responses. It is now easier to tell which response from the permissions check belongs to which identifier.
We made some further fixes to the behaviour of EBSCO Fulltext Finder in Talis Aspire Digitised Content so that certain responses for journal articles do not result in an error, and it is possible to submit the digitisation request.
Release Update - 12th September 2016
Fix - We released a fix in Talis Aspire Reading Lists to the character encoding issue affecting the display of ampersands in the list section title and notes when viewing a list. They were previously appearing as "& amp", but now you will get the proper display for an ampersand (&).
Release update - 8th September 2016
We fixed an issue which was causing intermittent errors when trying to view a digitisation bundle. If for any reason the service which helps us to serve up the digitisation bundle images very quickly was uncontactable, we were failing to use our backup correctly. This has been fixed now so that an error is no longer generated in this scenario and users can always access their digitisations.
Release update - 2nd September 2016
We improved the EBSCO Fulltext Finder resolver yo support its non-standard treatment of dates, which was causing unexpected and incorrect results in both in Reading Lists when checking the resolver and in Digitised Content when raising a digitisation request.
We fixed an error that was being generated in the Reviews 2.0 area of Reading Lists when it is unable to connect to the library catalogue. It will no longer generate an error but interpret the response correctly and let the user know that it is unable to connect to the catalogue.
Release update - 31st August 2016
We fixed an issue where time was being displayed in hours and seconds (HH:SS) instead of hours and minutes (HH:MM). Time has been properly restored in Reviews 2.0