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Talis Aspire Product Updates
Release update - 28th July 2017 (edited 7th August)
Fix-
  • Talis Aspire Digitised Content (TADC) - CLA - CCC Electronic rights works. The release we made on the 6th June referred all items under the CCC Electronic rights works, this included any title that were found to be US published. This resulted in many requests being referred that may have previously been accepted. We have now received further guidance from the CLA, allowing us to remove the manual check for those without special restrictions in line with the current behaviour of the CLA Check Permissions API. This means that, if the API does not return a special restriction about the item TADC will accept the request but display a warning if it is a US Published work. If the API has shown there are special restrictions these will still be referred.
Release update - 26th July 2017
Fixes
  • Talis Aspire Digitised Content (TADC) - the option to view referred requests from the TADC homepage was not working and did not take you to the requests. This has now been fixed and you can access your referred requests from the homepage again.
Release update - 19th July 2017
Fixes
  • Talis Aspire Reading Lists (TARL) All List Items report -  In summary, we have been able to identify that this issue is isolated to items that were removed from lists by deleting the whole section the item belonged to. Only sections removed before August 2015 are affected. When a list is rolled over, any items in previously removed sections are automatically deleted. We can also confirm that for most of the institutions affected by this issue, only a small handful of current reading lists are impacted. However, we have identified twelve universities where more lists are affected. We have already started the process of applying the fix to correct the data. We need to work through one customer at a time and are starting with the twelve most affected institutions first. We expect to complete the process for all customers within the next fortnight, with some already completed. If your data has been significantly affected, a member of the Talis Services team will be in touch individually to confirm this and that the fix has been applied. In the meantime, if you have any questions, please raise a support ticket.

  • Following a user report for TARL, we investigated and fixed an issue where the homepage message highlighting option 'Yellow highlighting, good for warning messages' did not work as it was just appearing grey. This is now working as expected.
Release update - 11th July 2017
Fixes
  • Users had reported that when using Talis Aspire Digitised Content rollover they were experiencing a high number of Duplicate Requests, this was tracked down to the Pre-clear only route when no dates were entered. We released a fix to the process and also amended all affected requests. Please note Edit and Pre-clear routes and Pre-clear only where dates had been entered were unaffected by this issue.
Release update - 3rd July 2017
Fixes
  • Talis Aspire Digitised Content (TADC) wasn't displaying worklog events in the local timezone, this has now been fixed.
  • In TADC the Courses report page had developed a bug that was preventing the report from displaying, this was fixed and the Courses report is now displaying as intended.
  • In Talis Aspire Reading Lists (TARL) when a user invited a List Owner whose profile was private the List Owner is encouraged to change to a public profile, the link provided in the instructions on how to do this was broken, this has now been corrected.
Release update - 29th June 2017
Fixes
  • With Talis Aspire Digitised Content if an Article request had an array of ISSNs, for example, 1064-2684/1527-937, this was causing the link resolver look up in some circumstances to fail and the request to error, we have now corrected this behaviour to use the first ISSN for the look up when presented in this way.

Release update - 27th June 2017
Fixes
  • Within Talis Aspire Digitised Content we have now updated the request process so that it sends the section author, as well as the book author when both are available in the request detail from Talis Aspire Reading Lists. 
Release update - 23rd June 2017
Fixes
  • Within Talis Aspire Reading List we had identified a misleading message following a user report, the message suggested that if you changed a time period on a draft list that the list would be published as a result. This was not the case and the message has been removed.
Release update - 22nd June 2017
Fixes
  • Talis Aspire Digitised Content: When trying to raise a digitisation request some users were getting an "Undefined offset" error. This happened when you were trying to raise a request with multiple page ranges, where one of the page ranges is a single page (eg. '1-2,3-3'). We have now fixed this issue and all requests are going through now with the single page ranges being accepted.
  • Talis Aspire Digitised Content: 'When using the Amend page ranges' button (for CLA tenancies) we were looking for a start and end page for each item, for some requests there was not an end page which resulted in the single page appearing numerous times. We have changed the setup so that partial page ranges can be included.

Release update - 14th June 2017
Fixes
  • Talis Aspire Digitised Content (TADC) - Following customer reports that link resolvers were falsely identifying electronic copies as titles matched where titles were very common, for example, Social Psychology. In order to ensure we look at all editions in this check, we are unable to search by the identifier, such as the ISBN. We have improved the matching by ensuring the Creator or Editor is always included in that search.
Release update - 6th June 2017
Fixes
  • Talis Aspire Reading Lists (TARL) - Lists were displaying a message saying this list relates to a time period that ended on <date> as the start of the end date, we have fixed this to only appear at the end of the time period end date.
  • Talis Aspire Digitised Content (TADC) - we have fixed an issue with dates expiring on digitisations before the end of the UK day and stopping the scan being viewed. All digitisations now expire at 3am UTC.
  • Talis Aspire Digitised Content (TADC) - When users were being asked to confirm a vault copy, this was triggering a download of the PDF, rather than displaying to view in the browser. We have corrected this behaviour so it only displays in the browser.
Release update - 6th June 2017
Improvements
  • Talis Aspire Digitised Content (TADC) - If you have enabled the functionality to allow an academic to upload their own copy of the scan into TADC, the academic will have now have to enter the page numbers before the scan can be accepted.
  • Talis Aspire Digitised Content (TADC) - The CLA advises that if a title is clearly published in the USA, licensees should use Check Permissions in conjunction with the list of International Mandating Publishers (IMPs) on their International Territories page. If it is published in the USA and the publisher does not appear on the list of IMPs, then it is a CCC Electronic Rights work.  We have made some changes to TADC to reflect this advice. More details

Release update - 19th May 2017
Improvements
  • If you have already started looking at your Copyright Licensing Agency (CLA) - Digital Record Form for UK universities within Talis Aspire Digitised Content (TADC). This year you may have noticed some scans appearing that were included in last year's report. We have now changed this so the report only shows scans for the current year.
Release update - 19th May 2017
Fixes
  • Some Talis Aspire Digitised Content requests were generating "invalid" errors, this was due to the interpretation of some ISSN values. This has been fixed and all ISSN's should be recognised.
Release update - 19th May 2017
Improvements
  • If you are a user of Talis Aspire Digitised Content and use the CAL as your copyright licence agency you will be pleased to know that the CAL report now includes withdrawn items. 
Release update - 19th May 2017
You may have noticed that when some invites were being accepted they were giving you dates in the future rather than the actual date. This was currently a Known Defect but has now been fixed and released across all tenancies.
Release update - 8th May 2017
Improvements
  • We have made some changes to the CLA Digital Record Form for those continuing to report manually this year. The changes have been made to reflect the most recent specification of the CLA (DRF) which can be found on the CLA's Higher Education Licence Documents page(https://cla.co.uk/higher-education-licence-docs). 
    The Talis Aspire Digitised Content (TADC) changes allow you to indicate which reporting group your university is in. It also populates the report with the relevant text indicating whether you are submitting new digitisations only or a full report

Fixes
  • We have fixed the display of the TADC reports, as these were being limited to 25 requests in the web view of the TADC reports.
Release update - 2nd May 2017
Improvements
  • We have made a few small tweaks to the Vault Matching in Talis Aspire Digitised Content, for details please view the Vault Matching article.
Release update - 20th April 2017
Improvements
  • Talis Aspire Digitised Content - Request identification and edition checking
    We have decided to remove the TADC dependency on xISBN. We are doing so in two phases:
    Demarcating the xISBN request identification step from the rest of the copyright checks
    Introducing a new data source as an alternative to xISBN.
    This information covers the first phase with follow-up work planned shortly to address the second phase.
    Talis Aspire Digitised Content - Request identification and edition checking

Release update - 12th April 2017
Improvements
  • Reviews export option - For those using Reviews 2.0 when you are reviewing a list you will now see an option to export the data, this includes the outcome of the item and the library and student notes. See this article for more detail.
Release update - 10th April 2017
Improvements
  • All Reviews report - We have released the new All Reviews report, this will allow you to report on the status of the reviews in your tenancy and how long a review takes to complete. This will be turned on as we move people over to the new reviews interface.
Release update - 23rd March 2017
Improvements
  • Following customer feedback we have added a new editable field to the Dictionary in Talis Aspire Digitised Content. The message is sent to the academic when an item is withdrawn by the library. You can customise this under Settings - Dictionary
Release update - 17th March 2017
Improvements
  • Following examples from customers and discussions with the Copyright Licensing Agency (CLA), we have made some improvements to Talis Aspire Digitised Content (TADC) to ensure that the reason for an outcome is clearly communicated to a user so that any perceived disparities between actual results of the CLA Check Permissions API and the TADC concierge result are clearly explained - Changes to Talis Aspire Digitised Content - Concierge Results

Release update - 7th March 2017
Improvements
  • Following customer feedback we have made an improvement to the the Concierge within Talis Aspire Digitised Content (TADC) so that even when the CLA approves a request, you may have full permission from another source, an example being that the Academic is the author or rights holder and wishes to use the full work. For more details please see: Alternative Copyright Source
Release update - 21st February 2017
Improvements
  • We have now improved Quick Add so it directly links held items to the catalogue and displays availability, previously this was only linked following a book metadata refresh.
Fixes
  • When adding or editing page numbers in the edit metadata screen we have now corrected the display to show Page start and Page end in a logical order, previously defaulted to alphabetic display.
Release update - 6th February 2017
Improvements
  • We have released a change that should fix the behaviour you were seeing when links were reverting to DOI when editing bookmarks preferred Online Resource link. This was actually fixed as part of a larger piece of work. 
  • Customers can now choose which link is preferred when there are multiple link types in an Article. You can choose from Web Address, DOI and Open URL, in any order. For example, if you want web addresses to be preferred and never DOIs, then a preference order of "Web Address, Open URL" can be configured. The default order is DOI, Web Address and Open URL. Would you like us to set a specific order? Please raise a support request
Release update - 19th January 2017
Improvements
  • During a rollover, it is possible to select that lists in the old time period can be archived. Where those lists are under review, it causes problems if someone tries to access a review for an archived list. Archived lists are now treated like deleted lists in the review area i.e. they will be indicated as (Archived) against the list name in the reviews area and the review will no longer be accessible.
Release update - 18th January 2017
Improvements
  • We recently released a change to the rollover process to exclude published lists undergoing review from the rollover process. After feedback from customers and further review from us, we have decided to reverse this change as a number of customers may have a significant number of lists under review when performing their rollover and would cause additional effort in the workflow.
Release update - 17th January 2017
Fixes
  • We made a fix to an issue that was causing the UResolver lookup to Alma to fail because the institution code was not capitalised.
Release update - 16th January 2016
Fixes
  • The action buttons on the rollover queue pages were affecting all queues and not the specific queue selected. This has been fixed.
  • When a list is removed from a hierarchy node on the Hierarchy node page, it previously advised that the node would be deleted. We have fixed this so that the correct message will now be displayed.
Release update - 12th January 2017
Improvements
  • We added some additional information to the CLNZ reports for our New Zealand customers. The main and out of print (OOP) sheets in the report now include columns which will indicate where an override has occurred and the override comment, where a request has been manually overridden or where the OOP override has been used despite the availability of a later edition
Fixes
  • We fixed an issue which was preventing comments and outcomes being set on the last review item in a filtered set in Reviews 2.0
Release update - 11th January 2017
Fixes
  • We fixed a bug we introduced which was stopping the "Assign to me" option from appearing on the Assign action in Reviews 2.0
Release update - 5th January 2017
Improvement
  • We made some improvements to Reviews 2.0 to help you get back to where you were in a review. It will now not only remember your position in a review but also any filters you have set. The filter set takes precedence though i.e. if you were looking at an item within a filter set which then falls out of the filter set because you've made changes to the item, it will return you the the 1st item in the filter set and not the item you just changed. Reviews 2.0 will remember your position and filters even if you leave a review and come back later
Release update - 4th January 2017
Improvements
  • It is now possible to filter a review by the presence of library or student notes.
Release update - 3rd January 2017
Happy New Year everyone! We've started 2017 off by releasing some improvements to Reviews 2.0

Improvements
  • We've resolved an issue which meant that chapters did not alert correctly for later editions in the left-hand column of a review. This is now resolved and you can now see alerts when a chapter belongs to a book that has a later edition
Release update - 19th December 2016
Improvements
  • We made an improvement to the rollover process to exclude published lists undergoing review from the rollover process. This prevents an issue we encountered which was allowing lists in review to be archived as part of the rollover process

Fixes
  • We fixed an issue which intermittently caused an error when adding a review outcome
Release update - 16th December 2016
Improvement
  • Talis Aspire Reading Lists now supports Koha catalogue and can display holdings and availability.
Release update - 14th December 2016
Fixes
  • When multiple reviews are assigned to a user, the view will now update immediately to reflect this
Release update - 12th December 2016
Improvements
  • Alma & Primo bookmarking:  We have made an improvement to how we bookmark from Primo for Alma users. This was specifically to address the issue preventing the population of the eBook URL for community records which did not have the URL in the 856 field which is our primary mechanism doing this. We have improved the Primo bookmarking process to using uResolver to extract the very same openURL link provided within Primo. This is in addition to first checking for an 856 for all records. 
  • Distinction in Reviews 2.0 alerts:  We've made some improvements to how alerts are displayed. We fixed some reported issues and have introduced a new alert type (indicated with a question mark in a grey pill) to identify lists and items we know have previously been reviewed in the old reviews area, but for which we are unable to determine whether there have been any changes. We are unable to determine changes because we are unable to provide difference reporting the first time a list is seen in Reviews 2.0. 

    This new alert makes it clearer when a review is definitely a new review, when a review definitely has some changes and when the system cannot tell.
Release update - 9th December 20016
Fixes

  • We fixed an issue that causes any action attempt, where the action has already been performed in reviews due to multiple tabs being open from causing errors. e.g. if there were two tabs open for the same review and it was completed in one tab and then you subsequently tried to complete it in the 2nd tab, this would previously cause an error.
Release update - 7th December 2016
Fixes
  • We fixed an issue that was causing list reviews to get stuck in "Started" status despite being "Completed" in Reviews 2.0
  • We fixed an issue that caused an error when trying to push a list review to Reviews 2.0 where the list had been deleted prior to the review being pushed to Reviews 2.0
Release update - 6th December 2016
Fixes
  • We fixed an issue that generated an error where an attempt was made to submit for review a list which had already been deleted. This typically happens where a list is open in multiple tabs in which a review can be requested in one and the list deleted in the other. We have fixed this so it recognises the 1st action and does not generate an error. 
Release update - 5th December 2016
Improvements
  • Force review workflow option - we have made an improvement to this workflow option. Both "Publish" and "Request review" options are available but on publish, a review request is sent to the library unless the user has the "View reviews data" permission, in which case, it doesn't force review. This means a review request is not created every time someone from the library publishes a list but only when an academic publishes a list.

Fixes
  • We fixed an issue that causes any action attempt, where the action has already been performed in reviews due to multiple tabs being open from causing errors. e.g. if there were two tabs open for the same review and it was completed in one tab and then you subsequently tried to complete it in the 2nd tab, this would previously cause an error.
  • We fixed an issue which was preventing the status of a review being updated to the rest of Reading Lists.
Release update - 2nd December 2016
We've been working on further improvements and fixes to enable us to bring Reviews 2.0 out of beta.
Fixes
  • You will now be returned to the correct item and position in the single list review page after you have edited a list item from the review.
  • Chapters will now be correctly filtered when trying to determine whether the book is available in the catalogue or not.
Release update - 29th November 2016
Improvements
  • We made an improvement to display the comments and outcomes for all instances of an item as the default in Reviews 2.0. You can still select the "This list" tab if you want to view comments and outcomes from this list only.
Release update - 25th November 2016
Improvements
  • We have been working on some elements to bring Reviews 2.0 out of beta. Whilst not yet available to customers, we have been working on and released functionality allowing the lists to be sent directly to Reviews 2.0 when an academic requests a review. This means that the processing of the list occurs at this point rather than when the library wants to work on the list. 

Fixes
  • We fixed an issue preventing edits made to a list from being updated to the list review, for those reviews in requested state.
Release update - 22nd November 2016
Improvements
  • We have been working on some elements to bring Reviews 2.0 out of beta. Whilst not yet available to customers, we have been working on and released the ability for the Reviews 2.0 area to support the requested state.

Fixes
  • We fixed an issue that meant that it was possible to raise more than one review request through multiple clicks on the request review button. This is no longer possible.
Release update - 17th November 2016
Improvement
  • We improved the display of user names so that they are displayed exactly as entered in order to stop the incorrect capitalisation of some names.
Release update - 15th November 2016
Fixes
  • We fixed an issue causing an error when trying to enter a comment or an outcome on an item which has been removed on the same review, in a different tab.
Release update - 11th November 2016
Improvements
  • General improvements to how users are handled in Reviews 2.0

Fixes
  • We fixed an issue which was causing updates made to a list from being processed in an existing review
  • We have pointed the hierarchy data format link in the hierarchy update page to point at the support page
Release update - 8th November 2016
Fixes
  • We fixed an issue that was causing login problems for some users in Reviews 2.0
Release update - 4th November 2016
Improvements
  • Following discussion with the University of Auckland and CLNZ, we removed the limitation preventing the Out of Print (OOP) workflow option from appearing from digitisation requests on which a later edition has been detected. The option will now always appear on all requests which have exceeded the copy limit
  • We made some improvements to support the changes to the Capita LDS availability service

Fixes
  • We fixed an issue which was causing users to be logged out of Reviews 2.0 after exactly 1 hour regardless of whether they were active or inactive.
Release update - 20th October 2016
Improvements
  • We made some improvements to the process that allows us to migrate historic review comments when migrating a tenancy to use Reviews 2.0. This is one of the improvements that will enable us to continue the migration process for customers waiting to move over to Reviews 2.0
  • We made some performance improvements to how we process queries in TADC. This should result in a general performance improvement in TADC.

Fixes
  • We fixed an issue that was causing the incidental artwork option to intermittently disappear for our Australian TADC users.
Release update - 19th October 2016
Fixes
  • We fixed an issue which was preventing the digitisation request form from appearing when the "Request digitisation" button was clicked on an item with multiple ISBNs
Release update - 17th October 2016
Improvements
We have been doing some performance improvements to allow us to enable historic comment migrations in Reviews 2.0 for those customers who have not yet had their comments migrated. We made the first of a few improvements in this area.
Release update - 13th October 2016
Fixes
We fixed the following in Talis Aspire Digitised Content:
  • Where British Library orders are available for download, we have changed the settings in our call to the British Library API, so that users will now be notified with the download link by email.
  • We fixed the link resolver link on the request form when users are notified of existing electronic versions so that they are directed to the correct results page on the link resolver
Release update -11th October 20016
Fixes
We fixed the following in the Reviews 2.0 area:
  • Display both eBook link and digitisation status:  both of these things will now appear when both are present, previously it would only display the digitisation request. 
  • Student numbers modal size: we've improved this so that it will expand to the size of the content
Release update - 7th October 2016
Fixes
  • We released a fix to reporting in the CLL report which was not calculating the amount copied where the page ranges are in roman numerals
Release update - 5th October 2016
New features
We have now completed the final elements of the support for the CLNZ licence in TADC. The outstanding elements were to support the capture of the transactional copy licence and out of print workflows and the subsequent reporting requirements.

In earlier releases, we introduced support for the capture for both the transactional copy licence and out of print options by introducing options to capture this when a request exceeds the copy limit and these workflows occur outside of TADC.

They appear as options in the “Copyright obtained” menu. Selecting either of the options will also require the entry of the relevant reference number which will have been provided by CLNZ as part of your workflow. The only instance where the out of print option is not available is when TADC has detected that there is a later edition, as it is stated in the licence that this will be rejected by CLNZ.

Digitised_Content____Talis_Aspire.png 78.4 KB
Each workflow is reported in a separate tab of the report of the audit report according to the specification agreed between the University of Auckland and CLNZ. These tabs contain exactly the same information about the requests as the main tab, with the addition of a column which will be populated with the reference number.

We appreciate that you have been managing these workflows and recording them outside of TADC. If you can provide us with a CSV file with the following 3 columns, in the following sequence and format, we can update the requests in TADC for you and ensure that those historic requests can be reflected in your reporting. 

  1. TADC Request Number
  2. Transactional licence reference number
  3. Out of print reference number

Each row should either have column 1 and 2 populated OR column 1 and 3 populated depending on which type of request it is. All 3 columns cannot be populated.  Please submit a support ticket with a request to do this and a CSV or spreadsheet file with the requests you would like amended.

Fixes
  • List bibliography export - we have solved the issue that was stripping out spaces from the reading list bibliography PDF export.
Release update - 3rd October 2016
New Features
  • Transactional copying reporting for CLL ruleset: Following on from our recent release to enable our TADC customers in New Zealand  to indicate when they have done transactional copying for digitisations over the copy limit, any such digitisations are reported in a separate "Transactional copying" tab of the CLL audit report.
  • Out of print workflow for CLL ruleset: Our TADC customers in New Zealand are now able to indicate when they have used the out of print workflow for digitisations over the copy limit.
Digitised_Content____Talis_Aspire.png 78.4 KB
Release update - 30th September 2016
Fixes
  • Availability for items without an ISBN in Reviews 2.0:  where a tenancy had no acquisitions supplier enabled, there was an issue preventing the display of availability for items without ISBNs. This has been resolved and availability for such items is now visible.
Release update - 29th September 2016
Fixes
  • We fixed an issue that was generating an error if an incorrect URL was entered for a review in Reviews 2.0. The system will now redirect you to the All Reviews page if it detects an invalid review instead of generating an error
Release Update - 27th September 2016
New Features

Support for Web Bridge resolver: Talis Aspire Digitised Content is now integrated with the Web Bridge link resolver. Customers with this resolver are now able to successfully process digitisation requests for  journal articles.

Transactional copying for CLL ruleset: Our TADC customers in New Zealand are now able to indicate when they have done transactional copying for digitisations over the copy limit
Digitised_Content____Talis_Aspire.png 98.09 KB


Release Update - 23rd September 2016
Improvements

  • Becoming a list owner adds list to "My Lists" area: We made an improvement which now adds a list to a user's "My List" area when they are assigned as the list owner.
Release update - 19th September 2016
Fixes
We fixed an issue that was causing the date fields in the digitisation form to remain editable, despite the "protect dates" option being set. This is resolved and dates are protected again
Release update - 13th September 2016
Improvements
  • We made an improvement to the worklog display for CLA customers using Talis Aspire Digitised Content. When we check permissions with the the CLA TitleSearch API, the identifier (i.e. ISBN or ISSN) is now displayed against the response received. This is useful when there are multiple identifiers (e.g. ISBNs or ISSNs) on a request which generate different responses. It is now easier to tell which response from the permissions check belongs to which identifier.
Fixes
  • We made some further fixes to the behaviour of EBSCO Fulltext Finder in Talis Aspire Digitised Content so that certain responses for journal articles do not result in an error, and it is possible to submit the digitisation request.

Release Update - 12th September 2016: Ampersands now displayed properly on the list view
We released a fix in Talis Aspire Reading Lists to the character encoding issue affecting the display of ampersands in the list section title and notes when viewing a list. They were previously appearing as "& amp", but now you will get the proper display for an ampersand (&).
Release update: Fix to intermittent errors when viewing digitisations
We fixed an issue which was causing intermittent errors when trying to view a digitisation bundle. If for any reason the service which helps us to serve up the digitisation bundle images very quickly was uncontactable, we were failing to use our backup correctly. This has been fixed now so that an error is no longer generated in this scenario and users can always access their digitisations.
Release update
Improvements
  • We improved the EBSCO Fulltext Finder resolver yo support its non-standard treatment of dates, which was causing unexpected and incorrect results in both in Reading Lists when checking the resolver and in Digitised Content when raising a digitisation request.
Fixes
  • We fixed an error that was being generated in the Reviews 2.0 area of Reading Lists when it is unable to connect to the library catalogue. It will no longer generate an error but interpret the response correctly and let the user know that it is unable to connect to the catalogue.
Release update - Fix to time display in Reviews 2.0
Fixes
  • We fixed an issue where time was being displayed in hours and seconds (HH:SS) instead of hours and minutes (HH:MM). Time has been properly restored in Reviews 2.0